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PURPOSE
The
Office of the City Clerk aims to maintain and preserve the integrity of the City records relating to Common Council, New
Albany Sewer Board and the Board of Public Works and Safety
documents and actions, ordinances, resolutions, agreements,
contracts, deeds and minutes. These records are readily
available to the citizens of New Albany, outside agencies, the
general public and all other City personnel.
The City Clerk's Office is often the first point of contact a
citizen makes with Municipal Government, either on the phone or
over the counter, seeking information about the organization or
about other agencies. If the information that is being sought
does not involve the City organization, then accurate referrals
to other agencies are provided. The City Clerk's Office can be
divided into two main areas of concentration, discussed below.
ADMINISTRATIVE OVERVIEW
Administration processes and
maintains all current documents and materials (e.g., maintains
the Municipal Code, files and tracks all ordinances,
resolutions, agreements, contracts, and recorded City
documents). The City Clerk administers the Oaths of Office;
prepares agendas, agenda packets, and minutes for the City
Council, New Albany Sewer Board and the Board of Public
Works and Safety.
DUTIES & RESPONSIBILITIES
The primary responsibility of
the City Clerk's Office is to take minutes and keep the records
of Common Council, New Albany Sewer Board, and the Board of
Public Works & Safety.
The City Clerk's Office
maintains all records and documents on an up-to-date basis and
to disseminate information as requests are received. Other
ongoing responsibilities include accepting public record act
requests, subpoenas and summons; and preparing City Council and
Board of Public Works and Safety agenda packets, thereby
maintaining the status quo for another year.
If you need assistance
with the following, visit the Clerk's office on the third floor
of the Floyd County City County building, 311 Hauss Square, Rm.
332, Monday through Friday, 8:00 a.m. to 4:00 p.m.
FINES
The City Clerk Office is responsible for collecting fines for
non-moving violations. These are determined by Ordinances, which
are adopted by New Albany Common Council and are paid in the
City Clerk's office. The most common include fines for:
- Blocking Street Sweeper
- Illegal parking in a handicap
- Overtime parking
- Noise Ordinance Violation
- Animal Control Violations
The City Clerk's Office does not collect fines
for moving violations. This includes:
- Disobeying traffic signals
- Speeding
- Not wearing seat belts
Fines for moving violations are to be paid at
the Floyd County Clerk's Office located on the second floor of
the Floyd County City-County Building.
PARKING PERMITS
Parking permits for all the off-street City-owned parking lots
are issued in the Clerk's office and may be purchased monthly.
The permits have the parking space number and the name of the
month on them. These must be displayed on the dashboard of your
car, in plain view of the parking enforcement officers.
RESIDENTIAL RESERVED HANDICAP PARKING
In order to be eligible for a reserved handicap parking space in
front of a home, an individual must have a handicapped license
plate issued by the Bureau of Motor Vehicles. To request a
reserved handicap space contact the Clerk's office. The request
is reviewed by the New Albany Police Department to see if the
residence meets the requirements. Your request and the police
officer's recommendation are then considered by the Board of
Works, which ultimately makes the final decision.
HANDICAP
PARKING PLACARDS
In order to be eligible for a Handicap Parking
Placard, an individual must be a Floyd County resident and
submit an application and a medical recommendation signed by
their physician to the Clerk's office. These forms must be
obtained in the Clerk's Office. Once the Clerk receives the
executed forms a placard will be immediately issued. Once an
individual receives a Handicap Placard it must be renewed
yearly.
MARRIAGES
The City Clerk performs walk-in wedding ceremonies at her office
during the week from 9:00 a.m.-3:00 p.m.. with the
exception of Tuesdays and Thursdays. If you wish to be married by the
City Clerk please call (812)-948-5336 to schedule an
appointment. There is no fee for this service.
The City Clerk's office does not issue marriage
licenses. You will need to contact the Floyd County Clerk's
office at (812) 948-5411 for information on marriage licenses.
HISTORY
The Municipal Clerk is the
oldest of public servants in local government. The profession
traces back before Biblical times.
The
clerk is the historian of the community for the entire recorded
history of the city and citizens in his or her care. Municipal
clerks have become the hub of government, the direct link
between the inhabitants of their community and their government.
For a history on the origins of city clerk's
click here.
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